HRMS Portal

Demo Login Credentials:
Username: admin | Password: admin123
Secure HRMS Enterprise Session
Spoorthy HRMS HRMS Portal
DASHBOARD MENU

Executive Dashboard

HRMS Admin

Executive Overview

Total Clients

0

0 Active
Active Work Orders

0

0 Active
Pending Orders

0

Awaiting Execution
Completed Orders

0

Closed / Fulfilled
Manpower Deployed

0

Across all active contracts
Upcoming Renewals

0

Requires Attention
New Joinee Pipeline

0

Applications & Share Links

Recent Clients

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Active Work Orders & Due Dates

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New Joinee Applications & Share Links

# Candidate Name Applied Designation Mobile Email Expected CTC Status Share Link & Actions
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Client Contracts & Due Dates Schedule

Client Name Work Order Contract Contract Details Due Date / Renewal Status
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Client Management

Export Excel Export PDF
Client Name GSTIN / PAN Address / Pin Contact Email Contacts Documents Status Actions
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Work Order Management

Export Excel Export PDF
Client Work Order Name Manpower WO Number / Date Contract Details Bank Guarantee Documents Status Actions
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Job Role Management

Total Job Roles

0

Configured Positions
Total Posts

0

Across Contracts
Job Role Name Client Organization Work Order Contract No. of Posts Branch Name/Unit Name Job Location Actions
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Billing & Salary Structure Management

Configure monthly billing rates, statutory contributions (ESI, EPF, Bonus, GST), and employee take-home pay

Total Monthly Billing

₹0

Combined All Posts
Total Take-Home Pay

₹0

Per Month
Job Role & Client Posts BASIC + VDA Employer ESI & EPF Allowances & Bonus Billing / Post Total Monthly Billing Net Take Home Actions
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Employee Management

Employee Directory

Export Excel Export PDF
Total Employees

0

All records
Hired

0

Active
Under Approval

0

Pending
Rejected

0

Not hired
Employee Contact Designation / Work Order DOJ / DOB Bank / PF Docs Net Salary Status Actions
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New Joinee Applications & Share Links

Manage candidate intake pipeline, generate shareable application links for online form submission, track application status, and onboard new joinees as employees.

Total Applications

0

In Pipeline
Applied / Pending

0

Awaiting Review
Shortlisted / Interviewed

0

Under Evaluation
Selected / Onboarded

0

Converted to Employee

General New Joinee Application Shareable Link

Send this general link to prospective candidates to fill out their joining form and upload bio-data documents online.

Candidate Intake Pipeline

Showing 0 applications
# Candidate Name & Details Applied Designation Contact Info Qualification & Exp Expected CTC Status Share Link & Actions
Loading new joinee applications...

Bulk Import Candidate Profiles via Excel (.xlsx, .csv)

Import bulk candidate data to quickly generate share links and track joining status.

Master Data Management

Designations

# Code Name Description Actions
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Departments

# Name Actions
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Roles / User Roles

# Name Actions
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Name of the Job Role

# Name of the Job Role Description Actions
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Skills / Qualifications

# Name Actions
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Locations / Branches

# Name Actions
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Leave Types

# Code Name Description Actions
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Religions

# Code Name Description Actions
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Family Relationships

# Code Relationship Name Description Actions
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Courses & Qualifications

# Code Course / Qualification Description Actions
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Languages

# Code Language Name Description Actions
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System Users Management

Manage HRMS portal user accounts, roles, access permissions and status

# Username Full Name Email Mobile Role Status Actions
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Pay Scale & Wage Structure Master

Standard wage slabs, statutory EPF/ESI bases, allowances, and gross wages by role

# Scale Code Designation Grade / Level Basic + VDA HRA Allowances Gross Salary EPF Rate ESI Rate PT Status Actions
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Employee Activity & Audit Logs

Real-time tamper-evident system audit trail for onboarding, KYC, salary and lifecycle changes

# Date & Time Emp ID Employee Name Action / Event Activity Details Performed By IP Address
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Pay Slip Management & Generator

Generate monthly statutory payslips, view breakdown, print & export PDF

Generate New Employee Pay Slip
Employee: - (-)
Gross Pay: ₹0
Deductions (PF+ESI+PT): ₹0
Net Take Home: ₹0

Generated Pay Slips Repository

# Slip No Month & Year Employee ID Employee Name Designation Gross Deductions Net Salary Status Actions
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Candidate Intake & Resume / Excel Upload

Upload candidate profiles, resume bio-data, bulk import from Excel, and onboard directly into employees

Drag & Drop Candidate Excel File (.xlsx, .csv) or Click to Upload

Upload structured candidate lists with contact details, position applied, and qualifications.

Candidate Pipeline & Talent Pool

# Candidate Name Applied Designation Mobile Email Qualification Experience Expected CTC Status Actions
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Reports & Analytics

Comprehensive insights across clients, work orders, employees & billing

Total Clients

0

Active Clients

0

Inactive Clients

0

Avg. WOs / Client

0

Client Status Distribution

Clients by Work Order Count

# Client Name Work Orders Status
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Full Client Directory

Client Name GSTIN / PAN Work Orders Email Status
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Total Work Orders

0

Active

0

Pending

0

Completed

0

Total Manpower

0

Expiring in 90 Days

0

Status Breakdown

Manpower by Client

Client Work Orders Total Manpower
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Work Order Listing

Client Work Order WO No. Manpower Start Date End Date Status
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Total Employees

0

Hired

0

Under Approval

0

Rejected

0

Employee Status Distribution

Deployment by Client

Client / Work Order Deployed (Hired)
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Employee Listing

Employee Name Employee ID Designation Work Order Date of Joining Mobile Status
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Total Monthly Billing

₹0

Total Take-Home Pay

₹0

Avg. Billing / Post

₹0

Total Salary Structures

0

Billing Summary by Client

Client Job Roles Total Posts Monthly Billing Total Take-Home
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Detailed Salary Structure Report

Job Role Client Posts Basic+VDA Employer ESI+EPF Billing/Post Total Monthly Billing Net Take-Home
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Expired / Overdue

0

Expiring in 30 Days

0

Expiring in 90 Days

0

Healthy Contracts

0

Contract Expiry Timeline

Client Work Order WO Number Start Date End Date Days Remaining Status
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Add Client

Client Logo & Standard Documents
Accepted formats: Image (.jpg, .jpeg, .png)
Accepted format: PDF (.pdf)
Accepted format: PDF (.pdf)
Accepted format: PDF (.pdf)
Accepted format: PDF (.pdf)
Accepted format: PDF (.pdf)

Contact Persons

Create Work Order

This additional work order will be linked to the selected parent contract
E-Procurement & File References
LOA / LOI Details
Bank Guarantee / FDR / DD
Work Order & Contract Validity
Documents
Accepted format: PDF (.pdf)
Accepted format: PDF (.pdf)
Job Role Details & Salary Configuration
Billing & Salary Structure (Monthly Rates in ₹)
Employee Salary Deductions
Deducted only when Basic + VDA is ₹25,000 or above.
Monthly Billing / Post ₹0
Total Monthly Contract Billing ₹0
Total Deductions ₹0
Net Take Home / Employee ₹0

Upload Document

Accepted formats: PDF, PNG, JPG, JPEG, XLSX, DOC. Max size: 10 MB
Aadhaar OCR — Auto Extract Waiting for file (PDF / Image)…
Aadhaar Preview
Extracting text…
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Could not extract text from the file.

Record Details

Document Preview

Download

Client Documents & Logo Dashboard

Work Order Documents

Add Job Role

Job Role Details
Billing / Salary Structure (Monthly Rates in ₹)
Employee Salary Deductions
Deducted only when Basic + VDA is ₹25,000 or above.
Monthly Billing / Post ₹0
Total Monthly Contract Billing ₹0
Total Deductions ₹0
Net Take Home / Employee ₹0

Configure Billing & Salary Structure

Billing & Salary Structure (Monthly Rates in ₹)
Select one calculation basis.
Select one calculation basis. PF applies when Basic + VDA is ₹25,000 or above.
Employee Salary Deductions
Select one calculation basis.
Select one calculation basis. PF applies when Basic + VDA is ₹25,000 or above.
Deducted only when Basic + VDA is ₹25,000 or above.
Monthly Billing / Post ₹0
Total Monthly Contract Billing ₹0
Total Deductions ₹0
Net Take Home / Employee ₹0

Add Employee

1 Personal & Header Details

Corporate & Identity
Application Header Details
Employee ID Badge Photo & Identity Capture
Employee ID Badge Photo
Badge Photo

Photo is displayed on the official Employee Photo Identity Badge Card, application form, and records.

Accepts JPG, JPEG, PNG. You can take a live photo using camera or choose a passport photo from device.
Personal Details
Aadhaar Smart OCR — Auto-Fill & Upload AI Powered
Choose Upload Aadhaar PDF for e-Aadhaar files or Scan Aadhaar Image for card photos (auto-extracts Name, DOB, Gender, Aadhaar No & Address)
Initializing OCR engine… 0%
Aadhaar Data Extracted & Form Populated!
Aadhaar file is attached and will automatically upload when saved.
Uploaded Aadhaar Document on file
Aadhaar_Card.pdf
PAN Card Smart OCR — Auto-Fill & Upload AI Powered
Upload PAN Card PDF or Scan PAN Card Photo — auto-extracts PAN Number & Name
Initializing OCR engine… 0%
PAN Data Extracted & Form Populated!
PAN file is attached and will automatically upload when saved.
Uploaded PAN Document on file
PAN_Card.pdf
Physical Identification & Distinguishing Marks

2 Addresses & Rental Details

Present & Permanent
Present Address
Permanent Address

3 Employment & Office Use Details

Role, Contract & Approvals
Employment Information
Office Use & Issuance Details
Uniform Details & Kit Issuance Checklist
Official Approvals & Sign-offs
Approved
Approved
Approved
Approved

4 Family Details & Nominees

Mandatory: At least 1 member

Family Details (Up to 6 Members) Mandatory: At least 1 member

5 Education & Languages Known

Mandatory: At least 1 qualification

Academic & Professional Record Mandatory: At least 1 qualification

Courses, Institution with full address, passed out year, class, and marks. Optionally attach a certificate (PDF) per course.

Languages Known Mandatory: At least 1 language

Specify proficiency to Speak, Read, and Write.

6 Professional Work Experience

Employment History

Professional Work Experience If experienced, all fields mandatory

Previous employment history with address, DOJ, DOL, and reason for leaving.

7 References & Legal Declarations

2 References & Affirmation

Two Person References (Other than relatives) Mandatory: 2 References required

Name of two persons with address and contact number who can vouch for the candidate.

Background & Security Questionnaire
Declaration (Page 4)

Declaration & Undertaking: I hereby declare and affirm that the information given by me is true to the best of my knowledge. I have not been convicted for any acts in any court in India. I have not been Dismissed / Discharged / Terminated for any acts of misconduct nor have I been deemed to have voluntarily abandoned my services in any of my previous jobs.

8 Bank Account & Statutory Compliance

Bank, EPF & ESI
Bank Account Details (Page 3)
Bank Details Smart OCR — Auto-Fill & Upload AI Powered
Choose Upload Bank PDF (Passbook / Statement PDF) or Scan Bank Image (Passbook photo / Cheque image) to auto-fill Bank Name, Branch, Account No & IFSC Code.
Initializing OCR engine… 0%
Bank Details Extracted & Form Populated!
Bank document is attached and will automatically upload when you save.
Uploaded Bank Document on Record
Bank_Passbook.pdf
EPF / PF Details & Form 11 Compliance (Page 8)
ESI & Form 1 Compliance (Page 7)
Non-Contributory Periods

9 Billing & Salary Structure (Monthly Rates in ₹)

Compensation & Statutory Compliance
Billing & Salary Structure (Monthly Rates in ₹)
Employee Salary Deductions
Deducted only when Basic + VDA is ₹25,000 or above.
Additional Allowances & Deductions (Optional: Conveyance, Special, TDS, Advance, etc.)
Extra Allowances:
Extra Deductions:
Monthly Billing / Post ₹0
Gross Wage / Earnings ₹0
Total Deductions ₹0
Net Take Home / Employee ₹0

Employee Documents

Employee Details

Official Document Center

Bulk Import Employees

1
Download Template
2
Upload File
3
Done
Fill the template with employee data, then upload below. Each row = one employee record. Download Template (.xlsx)
Drag & drop your Excel file here or click to browse
.xlsx  ·  .xls  ·  .csv   accepted
Uploading & processing… 0%

Add User

Leave blank when editing to keep current password.

Add Item

Add New Joinee

New Joinee Share Link Details

-

Shortlisted
Designation: -
Mobile: -
Email: -
Share this URL with the candidate to fill their complete joining application & bio-data online.
WhatsApp Email

New Joinee Online Application Form

Capture Employee Photo

LIVE
3

Snapshot Preview

Snapshot Preview
₹0 ₹0 ₹0